Position Responsibilities
Quotation process:
- Prepare and review maintenance service quotations for clients.
- Collaborate with vendors and internal teams to ensure accurate and competitive pricing.
- Ensure quotations are approved and documented as per company policies.
PO creation:
- Generate Purchase Orders (POs) for approved maintenance services and inventory needs.
- Ensure POs are issued accurately and in a timely manner, in line with company procedures.
Manage In and Out Inventory:
- Oversee and manage the inventory of maintenance supplies and equipment.
- Track inventory levels to ensure sufficient stock is available for ongoing maintenance activities.
- Implement effective stock management to prevent overstocking or shortages.
Ordering:
- Place orders for materials, parts, and equipment required for maintenance tasks.
- Work closely with vendors to ensure timely delivery of items.
Receiving:
- Coordinate the receiving of goods and materials.
- Ensure all received items meet quality standards and match the purchase order.
Updating Invoices for Budget Tracking:
- Maintain and update invoices in the system to provide visibility on spending.
- Track and monitor expenses to ensure they align with the allocated budget.
- Assist with reporting on budget performance and variances.
Others
- To maintain good relationships with contractors and service providers.
- Advocating for adequate, timely, and cost-effective services and responding to any issues that occur during the delivery of services.
- Monitoring the services being provided and staying up to date on any services for outlets.
- Any other assigned duties and responsibilities from time to time.