Executive, Business Development Admin  

PURPOSE / OBJECTIVE (OF THIS POSITION):

The organization is seeking a highly motivated and detail-oriented individual for the role of Business Development Admin Assistant. The person will play a crucial role in supporting the business development efforts of the organization.

JOB RESPONSIBILITIES:

1. Contract Management: Prepare, review, and summarize tenancy agreements for retail outlets, ensuring accuracy and adherence to company policies and legal requirements.
2. Utilities application: Monitor and track utilities applications and payments for all retail outlets, ensuring timely collection and accurate record-keeping. Coordinate with tenants and finance department to address any payment issues or concerns promptly.
3. Project Management: Work closely with Business Development, Design & Build, Operations, Marketing and Finance department to ensure respective projects or new outlet are delivered in timely and effective manners.
4. Business operation support: Handle inter-department liaisons for matters pertaining to collection of deposits, outstanding payments, business license, insurance, and operations related matters, including but not limited to pest control, fire extinguisher and credit card terminal implementation.
5. Liaison with the local authorities and coordination with developers or landlords, architects, consultant if necessary.
6. To assist in organizing and tidying the Master File and hardcopy documents filing with accurate and relevant information.
7. To perform every other duties as assigned by superior or management to meet organizational needs.


JOB COMPETENCIES / REQUIREMENTS:

Qualification

Candidate must possess at least a Diploma /Degree holder in any discipline or SPM/STPM/IGCSE or equivalent qualification.
Fresh graduates are encouraged to apply.

Experience

At least 1-2 years of working experience in the related field is required for this position.

Skills & Knowledge

Communications skill.
People relations skill.
Critical thinking skill.
Behavioral Traits – State the type of personality required to fit the job
Highly dependable and trustworthy
Proactive and self-motivated.
Detail-oriented and meticulous.
Strong problem-solving and decision-making abilities.
Ability to work collaboratively and maintain positive working relationships.
Adaptability and flexibility in managing changing priorities.
Excellent verbal and written communication skills. Strong work ethic and commitment to meeting deadlines.