Position Responsibilities

1. Business Administration Support

• Assist in daily administrative tasks such as document filing, data entry, and record maintenance

• Support internal coordination across departments (operations, finance, logistics, and sales)

• Maintain organized digital and physical documentation for easy retrieval and audit readiness

• Prepare basic reports, trackers, and summaries in Excel/Google Sheets

2. Finance & Invoice Support

• Assist in preparing and issuing invoices (based on approved templates and supporting documents)

• Verify invoice details such as item descriptions, pricing, quantities, and customer information

• Support follow-up on invoice status and documentation completeness

• Help maintain invoice logs and ensure proper filing of finance-related records

• Assist in preparing and checking supply chain documents such as:
• Purchase Orders (PO)
• Delivery Orders (DO)
• Goods Received Notes (GRN)
• Packing Lists / Shipping Documents

• Support coordination with suppliers and internal teams to ensure documents are complete and accurate

• Update shipment or delivery trackers and support basic reconciliation of documents

Qualification and Experience

• Currently pursuing or recently completed a Diploma/Degree in: Business Administration, Finance, Accounting, Supply Chain, Logistics, or related fields

• Basic understanding of invoicing and financial documentation is preferred

• Comfortable working with Excel / Google Sheets (tracking, formatting, simple formulas)

• Strong attention to detail and ability to manage documentation accurately

• Good communication skills and willingness to learn

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